The rule builder in one paragraph
AutoPricer works on stacked rules. Each rule takes an input (occupancy, pickup, competitor set, event calendar) and outputs a rate adjustment against a base BAR you set in Profitroom Suite. Rules are evaluated top to bottom; the last rule that matches wins. You can preview the effect on the next 90 days before publishing, and every publish is reversible from the audit tab.
Setting a floor price
Floors are non-negotiable. Set a floor for every room type before you touch anything else. For a Warsaw four-star property, we typically anchor the standard double at 320 PLN net. AutoPricer will never publish a rate below the floor even if occupancy is 4% and the compset has collapsed to 199 PLN. Floors also protect you against a bad configuration overnight — if pickup data is corrupted, the module falls back to the floor.
Setting a ceiling price
Ceilings prevent embarrassing PR moments. During Impact CEE or the Euro qualifiers at PGE Narodowy, compset rates can spike to 3-4x. Without a ceiling, AutoPricer will follow. We recommend a ceiling of 2.2x your standard BAR for city hotels and 2.6x for leisure. If the market genuinely goes above, an on-call revenue manager can lift the ceiling for those specific dates by hand.
Compset multiplier
The compset is a set of 5 to 20 competitor hotels you monitor. AutoPricer polls Booking.com and, if you have added them, direct rates every 60 minutes. The compset multiplier tells the module how you want to sit relative to the median. A value of 1.00 means "match the median". 0.95 means "always 5% below". 1.08 means "premium — 8% above". Most properties we onboard sit between 0.92 and 1.05, with 15 competitor properties polled every 60 minutes.
Event calendar
The event calendar is a Poland-specific dataset we maintain: public holidays, major sporting fixtures, Impact CEE, MICE weeks, medical congresses, PGE Narodowy events, and the school holiday windows for the Mazowieckie, Malopolskie and Pomorskie voivodeships. Each event carries a demand multiplier — Impact CEE is scored 1.35 in the Praga district, for example. You can override any event and add your own local ones — a wedding block, a private buy-out — with a click.
Pickup rules
Pickup rules react to the pace of bookings. A typical rule reads: "if pickup for check-in date D is 20% above the 90-day average by day D-14, increase rate by 8%." AutoPricer ships with three pickup rules on by default. Most hoteliers we work with keep them, and add a fourth aggressive rule for the 0-3 day window when last-minute demand tips clearly one way.
RevPAR uplift benchmarks
The two questions every revenue manager asks: how much and how long. From our own onboarding cohort of 180 Polish properties in 2025-2026, we see:
- Median RevPAR uplift after 90 days: +6.4% versus the same 90 days of the prior year, occupancy-adjusted.
- 75th-percentile: +11.2%. These are almost always properties with a well-curated compset and clean event calendar overrides.
- 25th-percentile: +2.1%. Usually a compset that includes hotels too different in category, or a ceiling set unnecessarily low.
- Time to first uplift: 21 days on average, with statistically clean signal by day 45.
Publishing approval flow
AutoPricer never publishes rates silently. Every proposed change lands in a "Pending publish" queue. You can set the queue to require one-click approval by a named revenue manager, two-eyes approval for changes above a threshold, or full auto-publish inside guardrails. For the first three weeks after onboarding, we recommend one-click approval so your revenue manager builds confidence in the rule stack.
Testing on a subset of rate plans
You do not need to switch everything on at once. Enable AutoPricer only for BAR and NRF on the standard double for the first two weeks, watch the audit tab, then extend to the rest. This is the fastest way to convince a sceptical general manager without risking a whole quarter of ADR.
Reverting a bad publish
Every publish is versioned. Open the audit tab, find the version you want to revert to, click "Revert". The prior rates are pushed back to Profitroom Suite within 90 seconds and syndicated to your channel manager on the next channel push. Do not panic-edit rates directly in Profitroom Suite while a revert is in flight; you will end up chasing your own tail.